District moves employee criminal-history records to more restricted storage

What happened

Marshalltown CSD is moving employee criminal-history records from a Google Drive location to encrypted storage kept in a locked cabinet and closet accessible only to HR staff. The district said an internal audit found that technology personnel could also access the Drive where the records were stored.

Why it matters to families

Criminal-history records are sensitive personal information, and the district identified broader-than-intended technical access to the stored files. The transcript describes a corrective measure, but does not report that anyone improperly accessed or disclosed the records.

The evidence

At the Sept. 21, 2026 meeting, HR said personnel records had been converted to PDFs in a Google Drive accessible to HR and potentially technology staff, including criminal-history records. HR said the district had obtained encrypted storage for those records, to be kept in a locked cabinet inside a locked closet accessible only to HR; the discussion followed an internal audit and DCI feedback. (Transcript, 00:49:09–00:52:38.)

The source